FAQ (Frequently Asked Questions)

  • Who can participate in NeNa?
    • NeNa is primarily aimed at PhD students, both from Tübingen and outside of Tübingen, however early-stage Post-Docs and motivated Master students who actively present their work are also welcome to participate!
  • Is the number of participants limited?
    • Yes, the number of participants is limited, so register early! In case the number of applicants exceeds the number of available places, further applicants will be wait-listed and preference will be given to PhD students and active participants.
  • What counts as active participation?
    • If you either give a talk, present a poster or teach a workshop, you are considered an active participant. Otherwise you are a passive participant.
  • Who is exempt from the registration fee?
    • Only PhD students who are enrolled at the GTC (Graduate Training Centre) Tübingen and who actively participate are exempt from the registration fee. However, if you belong to this group and cancel your registration after the final deadline and we cannot replace you with a wait-listed applicant, you will still have to pay the registration fee.
  • If I cancel my registration, will the registration fee be refunded?
    • If you cancel your registration before the final deadline, your registration fee will be refunded. If you cancel at a later time point, we unfortunately cannot refund you.
  • When does NeNa take place?
    • NeNa usually takes place in autumn. Exact dates will be announced in a timely manner.
  • Where does NeNa take place?
    • NeNa takes place at the Feriendorf Schramberg in the Black Forest, about one and a half hours away from Tübingen. A bus will transport all conference participants from the train station in Tübingen to the conference site. If you plan on organizing your own transportation to Schramberg, please let us know!
  • When and where does the bus to the conference site leave and arrive?
    • The bus leaves at 10 o’clock in the morning of the first conference day from Tübingen Hauptbahnhof (main train station). The bus will drop us off at the same location in the late afternoon of the last conference day. Please plan your travels accordingly!
  • Are food and drinks included in the registration fee?
    • All meals and beverages during the day (including coffee) are provided, but any drinks consumed in the evening during the social hour will have to be paid separately and with cash!
  • What do I need to bring to the conference?
    • Bed sheets are provided, but you will have to bring your own towels and personal care products (soap, shampoo, tooth brush, etc.). We recommend bringing a notebook/paper etc. A laptop for displaying your presentation will be available.
  • Do I have to stay over night at the conference location or can I organize my own accommodation?
    • Participants are strongly encouraged to stay at the conference location, as NeNa includes not only a scientific program, but also social activities. However, if you also organize your own transportation, you are free to organize your own accommodation. Please note that you will still have to pay the full registration fee.
  • I don’t live in Tübingen and will have to travel here on the day before the conference and/or travel back on the day after the conference. Do you provide accomodation?
    • Yes, please indicate so on the registration form we will do our best to find local conference participants who can host external guests. If you prefer to organize your own accomodation in Tübingen, you are of course welcome to do so.
  • Can I earn credit points for my NeNa participation?
    • If you are a PhD student at the GTC, you can receive 1 CT for active participation and 0.5 CT for passive participation in NeNa.
  • Can I choose whether I present a talk or poster?
    • You can indicate your preference on the registration form and we will do our best to accommodate all wishes, however we cannot guarantee it, as talk slots are limited. We will let you know know in a timely manner before the conference if you have been assigned a talk or poster.
  • How long should my talk be and what should it be about?
    • Your talk should be approximately 15 min + 5 min questions. Your results do not need to be final, presenting preliminary results or thought-out and structured proposals is completely fine.
  • What size should my poster be?
    • Posters should be A0 (84.1 x 118.9 cm), portrait orientation. We can accommodate a few landscape posters, but if you want to bring a landscape poster, please let us know before the conference!
  • What is the introduction blitz?
    • In order to make getting to know your fellow conference participants more easy, we would like everyone to introduce themselves very briefly at the beginning of the conference, stating where you are from, where you work, any interesting facts/hobbies etc. To facilitate the introductions, we will ask you shortly before the conference via email to send us a one presentation slide about yourself. The slide should be in pdf format, and named <LastName>_<FirstName>.